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Some features apply only to the New Gallery (from Sept 2005)
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Gallery Database
The photo details in the gallery database are extracted from the Race Results database - which in turn depends on the details supplied on the entry forms or online entry.
Unfortunately, the data supplied for some boats is not always consistent across a range of events.
Sometimes a boat name is spelt differently on entry forms for different events and in the case of shared ownership of a boat the owner names sometimes vary across events.
Boat Type information is sometimes specified differently by different owners for the same boat type.
The photo details are gathered into a collection of keywords for each photo and these are checked for a match with your entry in the Search Box. Most of the time search yields accurate results, however now and then, due to the problems outlined above a search can be problematic.
Keywords
When a photo is indexed, the keywords are listed under its large photo.
A photo's Keywords depend on the kind of boat in the photo and fall broadly into 3 formats ...
| Boat Type | Keywords |
| Cruisers & Keelboats : | Sail No, Boat Name, Owner Name, Boat Type, Class |
| Dinghies - Helm only : | Sail No, Helm Name, Boat Type, Class |
| Dinghies - Helm & Crew : | Sail No, Helm Name, Crew Name, Boat Type, Class |
The picture reference number is also included.
For some events the club name is included.
Doing a Search
| Search is NOT case sensitive. |
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| Sail Number Search |
Use only the numeric part of a sail number.
This is more reliable than a word search.
The only problem is where duplicate sail numbers result in more photos than those sought.
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| Boat Name Search |
For boat names of more than one word, all words can be entered or you can try entering one of the words.
For some boat names, such as X-Ten or Yon-Ka etc its safer to only enter PART of the word, such as "ten" or say "yon" in these examples. However, if they are consistently spelt in the keywords - and your spelling is the same - then the full word
is ok.
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| Owner Name or Helm Name or Crew Name Search |
Its safest to enter just one word for people names, just the second name.
Two or more word searches can be problematic as a successful search requires that ALL the search words entered exist in a keyword selection PRECISELY as you have spelled them.
If you enter say Joe Bloggs, a match is found if BOTH words, "joe" AND "bloggs" are found. However, if the name in the keywords is Joseph Bloggs, a match would not be found if you enter Joe Bloggs.
At times entering one word or part of a word may result in additional photos you dont want, but at least you can be sure that the selection includes the ones you want.
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| Boat Type Search |
Once again its safer to enter just one word. For instance if you enter Beneteau you will get matches for all the Beneteau models.
Occasionally the boat type includes a dash, ie X-332. Dont bother typing the dash, as its ignored in the search, leave a space instead. For instance ...
if you enter X 332, then matches are found for X332, X-332 and of course X 332
whereas if you enter X332 then only matches for X332 are found.
Where dashes are involved its safer to do 2 searches, one for say X 332 and the other for X332.
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| Photo Ref Number Search |
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At times you may wish to view a photo and you know its photo Ref Number, for example AB0006.
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Comment
I used the 'Keywords' approach for search matching to make life easier for you. I wanted to avoid having you select
a category of item to be searched, ie select whether its a sail no or boat name or boat type etc. However, even if
I did that, the fact that the data is at times inconsistent in the database would still result in problematic searches on some items.
Actually, for a few reasons, I look at the sail number field itself rather than the keywords when you enter a sail number. This presents a problem if one is searching for boat types which happen to be numeric, such as the 1720 or 420 etc. I've decided to live with this - its a trade off to keep the search procedure simple.
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